District personnel and Board members who incur expenses (enrollment fees, lodging, meals, and mileage) in carrying out their authorized duties shall be reimbursed by the district upon submission of a properly completed and approved voucher and such supporting receipts as required by the Board and administration. Such expenses may be approved if they meet the following criteria:
1) Meal expenses: The actual cost for meals including taxes and tips will be allowed up to, but not in excess of, a total of $25.00 per day. A request for meal reimbursement must be supported by receipted copies from the eating establishment(s). No reimbursement will be allowed for the cost of alcoholic beverages.
2) Taxi: Charges for taxis and air limousines are reimbursable. Claims in excess of $5.00 per trip should be accompanied by an explanation.
3) Mileage: Will be reimbursed at the RVEA contract rate.
4) Lodging: Individuals should seek accommodations that are in line with the average cost of a room in that community. These expenses must be supported by the original receipt. Employees must observe posted hotel checkout hours in order to avoid charges for the day of the departure.
5) Traveling with spouse: Travel expenses for the spouse are not reimbursable.
LEGAL REF.: Sections 118.21 Wisconsin Statutes
118.24
120.10(4)
20.13(16) and (32)
CROSS REF.: RVEA Contract
APPROVED: July 13, 1989
REVISED: April 9, 1992
APPROVED: May 14, 1992
REVISED: August 8, 1996
APPROVED: August 22, 1996
REVISED: February 24, 1997
APPROVED: March 31, 1997
REVISED: July 10, 1997
APPROVED: July 24, 1997
12/21/2004 pw