K12planet.com is a web site for schools, teachers, parents,
and students, which permits the entire school community to have online access to
that school's records and student information.
K12planet.com is owned by Chancery, the makers of two student information
systems used by schools: Mac School and Win School. Schools that use those
systems can provide online access to the data stored in those systems to
parents, students, and school administrators via the K12planet.com web site.
Chancery Software has created this privacy statement in order to demonstrate our
firm commitment to privacy. The following discloses our information gathering
and dissemination practices for this web site: www.k12planet.com
Homepage
On the public portion of our web site, we have a Guestbook, where we allow our
visitors to sign in and sign-up to receive our newsletter and other information
about our site. All we collect is name, email address, school, district, and
state or province. Each mailing/newsletter comes with instructions for how to
unsubscribe from our mailing list. We do not disclose any information we
collect to any third parties.
School Pages
The private portions of our web site contain the information provided to us by
the schools. Chancery provides security so that school data is only available
to those the school designates. Each user is provided a user name and password
by the school, in order to access the school's information. Users are able to
change their password and user name, and additionally, enter their email
address. Only the school has access to this information. By clicking on the
"My Setting" tabs, users are able to change their user name, password and
email. By clicking the "save my changes" button, the changes are saved within
K12Planet.com.
This site has security measures in place to protect the loss, misuse and
alteration of the information under our control. This site is aware that
student information and school data require the highest level of authorized
access protection and that users demand nothing less. In order to fulfill
these exacting school industry standards, Chancery Software provides best of
breed security management and firewall technology to ensure the K12Planet web
site maintains maximum security conditions 24 hours a day, 7 days a week.
We have separate areas for administrators, educators, parents and students.
Students
Students given access to the site can see the information
about themselves that the school has provided, but can make no changes,
additions or deletions to that information. The only personal information we
collect from students is their email address. When the student logs in for the
first time using the system provided (school) password, we welcome them and ask
them to "click here" to enter their email address or change their logon
information. Students can also at anytime click the "My Settings" tab on the
main navigation bar to change their logon information and enter their email
address. We do not disclose the email address unless we have received parental
consent, and then we only disclose it to the teachers and school System
Administrator, who will use it to communicate with their students. If the
parent does not give consent, this functionality will be turned off for that
student, and no disclosure will be made. Each school should be sending parents
a consent form and a copy of this privacy policy. If you agree to let your
child have access to this feature, then simply sign the consent form where
indicated, and return it to your school. Your school should not be registering
children for use of K12planet.com without having received your signed consent.
Each student has access to our Tell a Friend feature, where the student supplies
the email address of the recipient, and we mail to the recipient a standard
message. Once the email is sent, we delete the recipients email address from
our system.
Parents have the right to review and have deleted the personally identifiable
information we have collected from their children, and refuse to permit further
collection of that information. In order to do that, simply contact Chancery at
1-800-688-9939. This site also gives users the ability to request changing and
modifying information previously provided by the schools by clicking email links
which are built into the system and connecting to the system administrator at
your school.
We do not condition a child's participation in an activity on the child's
disclosing more personal information than is reasonably necessary to participate
in that activity.
Technical Support Page for all Users
Users can click on the technical support button to receive technical support.
We ask for the name, and email address of the user, and give them a comment area
where they can type their question. We have an automated process that can
respond to many questions; otherwise, the user's question is sent to Chancery's
support department. We answer their question via email and delete the user's
email address. We keep the incident for our support records.
Parents, Teachers and Administrators
When Teachers, Parents, and Administrators first log in and also within the "My Settings" tabs, they can enter their email address and change their password. That information is disclosed to the user themselves and the school. The only people who have access to the email are other users of K12Planet within the school. The only people who have access to the password are the Account Manager and the System Administrator at the school.
Parents have access to information about themselves and
their own children, and general information about the school, but do not have
access to any other parent or child's personal information. Parents can make no
online changes, additions or deletions to the information provided by the
schools, although they can change their own email address and password.
At the school level, one person from the school is designated to be a System
Administrator and they are the only person who has access to all that school's
information. One person from the school is designated as the Account Manager
and they have access to user ID's, passwords and emails, which they can modify,
but they do not have access to other personally identifiable information. Each
individual school determines what level of access teachers and administrators
will have. Typically, teachers and administrators will be given access to the
information concerning students they are responsible for.
Users can change their own email and password but not the information stored in
the school database. School information is updated or revised by the school
itself. All changes in the school database will be reflected in K12Planet.
Cookies, Links and Other Information
K12planet.com uses "cookie" technology on our Web site. Cookies are small text
files sent by our Web server to your Web browser and to your computer. The
persistent cookie is stored on your computer for 30 minutes. Cookie
technology tells us non-personally identifiable information. We use cookies to
personalize the pages our user visit based on their type (student, parent,
teacher, or administrator) and their view security access. Cookies allow us to
control security so that only you view the info that you are allowed to see.
If you choose to refuse the cookies, you won't be able to log-on to
K12Planet.com school pages. Again, this is due to the security function of the
cookie.
Other than as described here, we do not collect personal information online. We
do gather our users' IP addresses, browser type information, and usage
statistics to help diagnose problems with our server, and to administer our web
site. None of that information is personally identifiable, and none can be tied
back to any individual user.
This site contains links to other sites. www.k12planet.com is not responsible
for the privacy practices or the content of such web sites.
Choice/Opt-Out
This site gives users the ability to opt-out of receiving communication by
contacting the site administrator at the school site to request that an account
be de-activated. Email links to the school site's administrator are built into
the system. Users from their designated pages can email the school site
administrator. Mailings from K12planet.com, such as our newsletters, come with
instructions for how to unsubscribe from our mailing list.
Notification of Changes
The web site will post a revised privacy policy as changes to the site are
made. We will email our users instructing them the site and privacy policy has
been changed and their need to obtain parental consent for any new features
added where we collect information from students under the age of 13.
Contacting the web site
If you have any questions about this privacy statement, the practices of this
site, or your dealings with this web site, you can contact the Site Coordinator
at:
Chancery Software
275 - 3001 Wayburne Dr.
Burnaby, BC
Canada V5G 4W1
contactus@k12planet.com
604-294-1233
APPROVED: March 8, 2001
12/21/2004 pw