Class Notes--Grade 5
| COMPUTER TERMS | SETTING AND CLEARING TABS |
| SPACING AFTER PUNCTUATION MARKS | COPYING AND PASTING TEXT |
| REPORT FORMAT | TEXT ALIGNMENT |
| TEXT STYLES | BUSINESS LETTER FORMAT |
1. Monitor: screen, where you view what you have typed into the computer, visual output.
2. Central Processing Unit (CPU): the brain of the computer, the part of the computer that allows all processing to take place.3. Input: putting information into the computer, telling it what to do using the keyboard, mouse, joystick, touch screen, or microphone.
4. Output: taking information from the computer, retrieving what you put into the machine by using the monitor (soft copy) or printing it (hard copy); listening to what the computer is telling you with speakers or headphones.
5. Menu: a list of choices you have to choose from.
6. Menu Bar: the bar across the top of your screen that shows your eight menu selections (file, edit, view, insert, format, tools, window, help).
7. Tool Bar: the row of buttons below the menu bar; these buttons are shortcuts for choosing a command from a menu.
8. Icon: pictures that tell what programs you have on your computer; pictures on your tool bar showing the different commands you can do using Microsoft Works.
9. Esc Key: acts as a cancel key, backs you out of a command that you no longer want or need.
10. Alt Key: activates your menu bar; works in combination with the underlined letters to make selections.
11. Cursor: the blinking vertical line that tells you where you are on your screen, tells where your next letter will be typed.
12. Closing: takes you out of a Microsoft Works file.
13. Exiting: takes you all the way out of the Microsoft Works program.
14. Saving to drive A: taking information from the computer and storing it on your floppy disk.
15. Loading an existing file (document): bringing a file that you typed earlier (and stored on a disk) into the memory of the computer so you can work on it again; also called opening a file.
16. Word wrap: when you reach the end of the line you are typing on, words that don’t fit will automatically move (wrap) to the next line.
17. Insert: when you type text, it will show up (inserted) where the cursor is blinking.
18. Typeover: when you type text, it types over the top of letters/spaces that already exist on your screen; it looks like it is chewing the letters up as you are typing; OVR shows in the lower right corner of your screen; this feature is turned on and off by striking the "Insert" key.
19. Flying Windows Key: This key will pull up your start button so you can make selections from this menu.
Period ending a sentence--2 spaces Close the door. I am getting cold. Question mark (?)--2 spaces May I have some candy? It's nice to share. Exclamation mark (!)--2 spaces Help! I'm falling! Note: All of the above punctuation marks end sentences. Put two spaces after them so the reader knows when the next sentence begins. Period after an abbreviation--1 space Dr. Martin was nice. Comma--1 space I ate a banana, orange, apple, and grapes for breakfast. Semi Colon--1 space chew a wafer; award a wish; draw a cow Colon to introduce a list--2 spaces I took the following to camp: food, sleeping bag, lantern, matches, and pillow. Colon to show time--0 spaces before and after The time is now 4:10 p.m. Period in an internal abbreviation--0 spaces Walt wrote a c.o.d. order for Daryl Tate. Note: All punctuation that comes at the very end of a line of typing (that means you will be striking the enter key to begin a new line) has zero spaces after it--all you do is press return.
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Boldface: Darkened text.
Italics: Slanted, slightly lightened text.
Underline: Line drawn under your text.
To change the style of your typewritten text, you can use one of three different methods. They are listed and discussed below.
1. The toolbar has buttons that will change the style of your text. The button with the B on it is for boldface. The button with the slanted I on it is to change text to italicized type. The button with the U on it is used to underline text.
When using these three tool buttons, you may turn the tool on, type your text, then turn the tool back off by pressing it again. However, if you already have the text typed in your file, you can use your mouse to click and drag over the top of the text you want to change (this will block the text in making it look black). Choose the appropriate toolbar button to change your text.
2. Boldface, italics, and underlined text can also be done using short cut keys. You will do things as mentioned above only to turn the bold, italics, and underline features on and off, you will use the following shortcut key combinations:
bold = control and B
italic = control and I
underline = control and U3. The third way to turn these features on and off is to follow these steps:
-Go to the Format Menu
-Choose Font
-There are many different options for changing the font type, style, size and other special effects.
The tab key is used to indent paragraphs that you type. Look at the following example:
Upon return to Earth, some astronauts feel faint when they first stand up. Some Soviet cosmonauts found it difficult to adjust to the effects of gravity on Earth after 17 days in orbit. For several days, their arms, legs, and head felt as if they were very heavy. They also seemed to have less blood and some changes in the walls of their veins. The reasons are not yet clearly understood.
It is also used to line up information into columns. Look at the following example:
Teacher Name
Grade
Ms. Smith 5 Mr. George 5 Mrs. White 4 Ms. Winters 4 Default tab settings are the tabs that the computer automatically has set when you create a new word processing file. The default tab settings for Microsoft Word is every 1/2 inch.
To change where a tab stops
- click into your format menu
- choose the "tabs" command
- type in the inch mark where you want the tab to be (it might be 1.5 inches, 3.25 inches, for example)
- click the "set" button
- click OK when you have entered each new tab
- you should see a tab marker on your ruler bar
To clear a tab stop
- click into your format menu
- choose the "tabs" command
- type in the inch mark of the tab you want to clear (it might be 1.5 inches, 3.25 inches, for example)
- click the "clear" button
- click OK and the tab marker will disappear on your ruler
Text:
1. Decide what text you need to have copied and highlight it by clicking and dragging over it with your mouse.
2. Choose the copy command using one of three ways:
control and the C key,
click on the "copy" tool in the toolbar, or
go to the edit menu, choose the copy command3. Click your mouse in your file where you would like the copy of the text to go.
4. Choose the paste command using one of three ways:
control and the V key,
click on the "paste" tool in the toolbar, or
go to the edit menu, choose the paste command5. The text that you chose to copy should show up where you had your cursor.
TEXT ALIGNMENTCentering Text:
Places text in the middle of your paper, like when typing the title of a story or report that you do. You can do this three different ways:
- hold the control key down with the E key (control+E)
- click on the "center" tool on the toolbar with your mouse
- click on the format menu, choose paragraph, while in Indents and Spacing, click on the triangle after alignment and a pull down menu will appear, choose the "center" command and click OK.
Right Aligned Text: Moves text so it is lined up at the right edge of your paper. You can do this three different ways:
- hold the control key down with the R key (control+R)
- click on the "align right" tool on the toolbar with your mouse
- click on the format menu, choose paragraph, while in Indents and Spacing, click on the triangle after alignment and a pull down menu will appear, choose the "right" command and click OK.
Left Aligned Text: Moves text so that all lines are lined up at the left edge of your paper. This is how the computer is always set up to begin with (the original or default setting the computer uses). You can do this three different ways:
- hold the control key down with the L key (control+L)
- click on the "align left" tool on the toolbar with your mouse
- click on the format menu, choose paragraph, while in Indents and Spacing, click on the triangle after alignment and a pull down menu will appear, choose the "left" command and click OK.
777 Lake Street (Return Address of Letter Writer)
Spring Green, WI 53588
Current Date, Current Year (Date)(QS-4 enters)
Mr. Alex Martinez
EWED Foundation (Inside Address)
55 Temple Place
Boston, MA 02111
(DS-2 enters)
Dear Mr. Martinez: (Greeting or Salutation)
(DS-2 enters)
I am a student at La Mesa Middle School, and I want to help your organization.
(DS-2 enters)
In our computer technology class, our teacher explained that our old computers can be recycled through organizations like the East-West Education Development Foundation to help developing countries keep up with technology. I am in charge of a class project to organize the schools in our district so that we can begin a computer recycling program. Would you please send me any information you think I might need to begin this project.
(DS-2 enters)
I am enclosing a copy of the inventory of computers at our school that are going to be replaced in the next six months. Please let me know how I can make arrangements for these systems to help the Ethiopian human rights group.
(DS-2 enters)
Sincerely, (Complimentary Closing)(QS-4 enters)
Your name (Name of person writing the letter)
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08/27/07 Lori Hoffman