Article 1: Mission Statement

The mission of this organization shall be to promote the general welfare of all the school children, to assist the staff in providing for the educational needs of the children and to foster cooperation and understanding between school and community.

Article 2: Policies

A. Avoid interference with the administrative functions of the school.

B. Through actions and communication, seek to improve understanding and cooperation between home and school.

C. Executive Officers emergency fund will be available with limits set at $200 per event but not to exceed a maximum of $400 between two consecutive meetings.

D. Fiscal year shall be July 1 through June 31.

E. PTO funds will directly benefit the Lone Rock Elementary School community.

F. A sum to be determined by the Executive Officers at the beginning of the fiscal year will be allotted to each Lone Rock Elementary classroom teacher. The sum is to be used at their discretion and will not have to be submitted as in Article 9.

G. Standing Committees:

a) Such standing committees shall be created by the Executive Officers as deemed necessary to promote the mission of the PTO and to carry on its work.

b) Chairperson(s) of standing committees shall be selected by the Executive Officers. The term of the chairperson(s) shall be 1 year.

c) The chairperson(s) of each standing committee shall present a plan for the Executive Officers to approve. No committee work shall be undertaken without the consent of the membership.

d) The power to form a special committee and appoint its members rests with the Executive Officers and requires a majority vote of the PTO members in attendance. Since a special committee is created and appointed for a specific purpose, it automatically ceases to exist when its work is done and its final report is received.

e) Standing committees shall present a report at the regular monthly PTO meeting.

 

Article 3: Membership

Any area Lone Rock Elementary School community member, parent, guardian, teacher or administrator interested in the objectives of this organization and who are willing to uphold its basics policies and subscribe to its By-laws may become a member.

 

Article 4: Executive Officers and their Duties

A. Executive officers shall be President, Vice President, Secretary, Treasurer and Member at Large .No two executive officers shall reside in the same household or be immediate family members.

B. President: The President shall preside at meetings, serve as chief executive of the organization, appoint committee chairpersons, and work with the school principal and board members in providing the services and achieving the purposes of the organization. The President shall be a voting member of the Executive board.

C. Vice President: The Vice President shall act as an aide to the President and assume the duties of the President when required. The Vice President shall be a voting member of the Executive board.

D. Secretary: The Secretary shall keep an accurate record of each meeting, to be read at the following meeting. The draft minutes are to be routed to the Executive Officers for editing before general distribution. The minutes shall be sent home within 1 week of each meeting. Necessary correspondence shall be the duty of the Secretary. The Secretary shall be a voting member of the Executive board.

E. Treasurer: The Treasurer shall be responsible for the timely receipt and deposit of all funds for the organization and disbursement of funds as directed. Reports shall be presented on a monthly basis. The Treasurer shall present an end of the year report at the June meeting. The Treasurer shall be a voting member of the Executive board.

F. Member at Large: The Member at Large shall be a voting member of the Executive board.

G. Executive Officers shall develop their school objectives to be presented at the August / September meeting.

 

Article 5: Executive Terms of Office

A. President: One year term.*

B. Vice President: Two year term.* Second year of term to be rotated into office of President.

C. Secretary: One year term.*

D. Treasurer: One year term.*

E. Member at Large: One year term*.

F. All Executive Officers are expected to attend all meetings.

*Officers may remain in their position for longer than the above stated term if they are unopposed in an election.

Article 6: Voting

A. All members of the PTO in attendance may vote.

B. Quorum consists of six members.

 

Article 7: Nominations and Elections

A. Nominations will be accepted from the floor at the April general Meeting.

B. Elections will take place at the general meeting held in May.

C. Nominations from the floor require presence of the nominee at the meeting or written acceptance of a nomination.

D. All members of the Organization are eligible for elective office.

E. Elections shall be by a majority of those present at the elections meeting.

F. Newly elected officers shall assume their duties at the beginning of the fiscal year.

Article 8: Amendments

A. After approval by the membership, the By-laws will remain in force unless changed or amended by votes of the membership.

B. The procedure for amending the By-laws shall be as follows:

a) Suggested amendments will be presented to the members for discussion and consideration.

b) Amending the By-laws requires a majority vote of members present at a meeting called for that purpose.

Article 9: Allocation of Funds

A. All proposals for funds must be presented at the regular monthly PTO meeting.

B. All proposals must state how the funds will be used and amount requested.

C. Proposals shall be discussed and voted on or tabled for further discussions at a specified later date.

Article 10: The authority shall be Robert’s Rules of Order, except as otherwise indicated in the By-laws.
                 Strict formality in the conduct of meetings is not required.

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LAST UPDATED 11/17/05 (AS)